Not all buildings of our campus are fully accessible in summer semester 2022. Please be so kind and inform yourself on the respective homepage or contact the desired POC in order to coordinate access to the building. You can view the respective opening times at the building entrance. When entering the building, please ensure that you wear a mask, keep your distance and disinfect your hands. You also have the option of taking a fever measurement at terminals at the main entrances of building A, building B and building N.

The University's service units (International Center, BAföG office, Student Services / examination office and the central student advisory service offer consultation hours in the summer semester 2022, which you can learn more about on the respective homepage.

The library offers opening times and services, which you can view here.

General certificates (performance overviews, clearance certificates, etc.):

You can apply for certificates at any time via email (studieren@hs-worms.de). We will send them to you via email.

Course certificates / enrolment certificates:

You can print these out after successfully re-registering for the summer semester 2021/2022 after logging in to the LSF portal. There, you will also receive the course certificates that you need for BAföG applications.

References:

The application for the creation of your reference will be sent to you by post as soon as you have completed parts of your course. Please hand over the completed application for the creation of a reference together with €4.05 in postage stamps either by post or directly to the external postbox of building M of the University. Due to the large number of parties involved, the creation of the certificate takes about 3-4 weeks, especially if not all parties are regularly at the University. If you need a certificate attesting as to the completion of your studies in the meantime, you can apply to our colleagues in the examination office via email (pruefungsverwaltung@hs-worms.de).

Alternatively, you can pick up your certificate from the service office of Student Services during opening hours. If you plan to do so, you will not be required to provide €4.05 in postage stamps.

Deregistration certificates:

You can obtain the deregistration application form from our website: Deregistration application

Please fill it in and send it to us either via email (studieren@hs-worms.de) or by post. You are also welcome to drop the application in the external postbox of building M of the University.
Please request discharge from the library via email (bibliothek@hs-worms.de) and attach the reply email to your deregistration request.

Other documents:

If you would like to submit documents such as internship certificates or other documents regarding admission to your study course, you can send them by post to Student Services of the University (Erenburgerstr. 19, 67549 Worms, Germany) or drop them in the external postbox of building M.

Please note that official certifications of certificate documents cannot be sent via email.

Validation:

You can currently update your student ID for the new semester in building A, 1st floor, at the computer centre's validation terminal. A second terminal is located on the ground floor of building M.

Please note that you must first be re-registered for the new semester.

Application for a new student ID:

You can apply for a new student ID via email (studieren@hs-worms.de). Our colleagues will then contact you to clarify everything else.

Replacement for student ID cards:

If you do not have a student ID, a photo ID (e.g. passport or driver's license) in combination with a current certificate of enrolment — which you can print out from LSF — serves as a replacement for the regular student ID.

If you cannot print out a current confirmation from LSF, you have not yet re-registered.

The re-registration for the summer semester 2022 takes place after the semester fee has been successfully booked. Further information on re-registration is available here.

If you have transferred the fee and cannot print out a new certificate of enrolment from LSF within 1 week, it is possible that the payment was not automatically assigned to your student account.

Please send us a payment receipt (account statement, transfer receipt, etc.) via email (studieren@hs-worms.de), on which the payment reference, the amount and the payer of the transfer can be seen. We will then assign the booking and report back to you. You will be able to see your re-registration in LSF one day later at the latest. If further documents are missing for the re-registration, we will inform you of this via email.

Proof of practical training to acquire the university of applied sciences entrance qualification:

According to the information available to us, even in times of the coronavirus pandemic, you must have completed practical training to acquire the university of applied sciences entrance qualification (i.e. a one year internship or voluntary social year, federal voluntary service, vocational training or military/community service, for example).

Against the background of the pandemic, however, practical experience can also be accumulated (e.g. 6 months internship and 6 months of a voluntary social year) if the persons concerned have not found an internship.

Furthermore, the opportunity is given to provide the practical training in the form of an internship via mobile work / working from home. The certification of the internship position is the only decisive factor for the certificate of the practical activity for the acquisition of the university of applied sciences entrance qualification.

Pre-study internship as an entry requirement for the course:

If, according to your letter of admission, you have to complete a 10-week commercial internship within the first two years of study, proof of the internship must be submitted to Student Services. This can be submitted via email (studieren@hs-worms.de) and must include the duration of the internship and the activities that were performed.

The internship can also be divided into two units of 5 weeks each. If you have problems with the pre-study internship, you can contact our colleagues at Student Services.

Registration of practical semesters to be completed during the course:

To register your internship semester, you can proceed as follows:

• Download the form for registering a practical semester/thesis here:
• Fill out the document electronically and provide it with your digital signature (alternatively, print out the document, sign it and scan it again for further processing.)
• Send the form to your mentor, who will also digitally sign it and then forward the form to the department dean or the degree course's secretary for submission to the chairperson of the examination board.

You can obtain further information in this regard from the secretary of your subject or degree course.

Substitute performance for internship semester:

If you can prove that you cannot find an internship for a practical semester due to the pandemic, please contact the examination board of your subject or your degree course with a justified request to determine a substitute activity. The examination board will examine the application and, if necessary, determine a practice-oriented topic for a term paper, which will then act as a substitute.

Registering a thesis:

Please register your thesis as follows:

• Download the form for registering an internship semester / thesis here
• Complete the document electronically and add your digital signature (alternatively, print out the document, sign it and submit a scan of it for further processing).
• Submit the form to your supervisor. He/she will also digitally sign it and then forward the form to the departmental dean's office or the secretary's office of the field of study for submission to the chairperson of the examination board.
• The registration will be systematically recorded as soon as the Examination Office has received the form from the degree programme.

Submitting a thesis:

Final theses have to be handed in according to the exam regulations in digital form as a rule. You can do that by using one of the following ways: 

• USB flash drive or
• CD or
• via E-Mail

Submitting a printed copy is not necessary, but it is possible to agree with your professor upon handing in a printed copy additionally.

To submit on a USB flash drive or CD, proceed as follows:

• Add your name and matriculation number to the file names.
• Save the thesis in PDF format and in DOCX format (or a different format if the thesis is not available in DOCX) on one of the above media.
• Generate a declaration on honour, print it, sign it, scan the signed version and save this scan on the flash drive.
• Alternately, you can sign the document with your digital signature or a previously scanned one to avoid having to reprint and scan.
• Put the CD or USB flash drive in an envelope and enclose a short covering letter specifying whether the thesis was written in collaboration with a company and may therefore contain sensitive data which would require a blocking notice.
• Note the relevant drop-in date on the envelope and drop it in the external mailbox of the Examination Office at the M-building before the deadline. You can also hand the envelope in during the opening hours of our office. If you are unable to come to the Worms University of Applied Sciences to hand in your thesis, you can also send the envelope by post. In this event, however, please choose a delivery method that allows tracking.

To submit by email, proceed as follows:

• Add your name and matriculation number to the file names.
• Attach your thesis in PDF format or in DOCX format (or a different format if the thesis is not available in DOCX) to the email.
• Alternatively, if the documents are too large (larger than 9 MB), you have to upload them to a cloud and copy the link to the shared cloud folder into the email.
  The university provides you with cloud services - here.
• Generate a declaration on honour, print it, sign it, scan the signed version and attach this scan to the email as well or deposit it in the cloud folder.
• Alternately, you can sign the document with your digital signature or a previously scanned one to avoid having to reprint and scan.
• In the email, please also specify whether the thesis was written in collaboration with a company and may therefore contain sensitive data which would require a blocking note.
• Send the email to abschlussarbeiten@hs-worms.de before the deadline. Please use the e-mail-account of UAS Worms for sending the e-mail. 

To submit personally, please proceed as follows:

• If and when you have agreed with your proessor upon submitting a printed copy of your thesis additionally to handing in a digital version you can proceed as follows:
• Hand the printed and the digital version (on a USB flash drive or a CD) in during the opening hours of our office. There is no need to have an appointment during the opening hours. If the date for submission will be outside of our opening hours, you can book an appointment via e-mail in advance.
• Deadline is on a weekend/holiday: If the deadline of your final thesis/final paper is on a weekend or holiday, the due date is automatically the following workday.
• Delivery by mail: Generally, delivery of the paper in person is advisable since additional information regarding the completion of your studies are explained at the examination office. In case of postal delivery, it is important that the "Declaration of Authenticity" be signed by the student. Submission 3 days prior to the deadline and by registered mail is recommended.  
• Confidentiality clause on the final thesis: When submitting your final thesis, mention the note on the confidentiality clause. A note will then be attached with an appropriate text to the cover of the final thesis. Some degree programs and companies also want to have the "confidentiality clause" in the final thesis. Your study programme or the company itself will inform you about this themselves. Should a company request written confirmation about attaching a confidentiality clause, then please write one yourself and present it to the examination office for signature when submitting your final thesis.

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  General information: Submission of the final thesis as well as any oral defense (colloquium) represents a test result which requires that you be enrolled in the current semester.

In order to be able to ensure study, teaching and good togetherness in presence, the following safety and hygiene precautions continue to apply on campus:

• 3G rule - vaccinated (with full vaccination protection), tested or recovered. Only students and lecturers who are either recovered and/or fully vaccinated or have a current negative Corona test (certified rapid test, max. 24 hours old or PCR test, max. 48 hours old) can attend lectures on site, visit the library or the PC pools. Everyone's compliance with the 3G rule is checked before entering the university buildings.
• Masks are compulsory in all buildings, even during lectures.
• Contact data collection will continue on a voluntary basis. To do this, please log in via the QR codes in the room in which you are staying and log out again when you leave.
• Note: By collecting contact details, you will enable better tracking and be personally informed if there were positive corona cases at the events you attended. We therefore ask that you continue to record your contact details.
• In order to make positive corona cases transparent for all university members, these are also recorded anonymously on the intranet (https://campus.hs-worms.de/fallmanagement/index.php). If new corona cases occur, you will be informed automatically by e-mail and can view the event concerned and the corresponding instructions for action on the intranet.
• Information on questions concerning corona can be found here: Coronavirus (SARS-CoV-2) | Worms University of Applied Sciences (hs-worms.de)

If the current situation changes, we have to adapt our safety and hygiene measures to the legal changes. As in the past, risk prevention is always in the foreground to enable you to study successfully and safely at our university.

Examination period and examination schedule:

The examination period in the summer semester 2022 is expected to begin at the beginning of July 2022. However, individual examination dates may already be scheduled before then.

The exact examination dates can be found in the examination schedule of your department or field of study. This is published either on a notice board, on the homepage or in general Moodle courses. For precise information, please contact the secretariat of your department or field of study. The examination schedule includes the examination dates, the examiners and the type of examination. Please note that the dates are subject to change. In this respect, we recommend that you regularly check the examination schedule for changes.

Deadlines for registering for and deregistering from examinations :

The following deadlines have been set by the Presidential Board for the summer semester 2022:

Registration deadline for exams: 15 June 2021

Deregistration deadline for examinations scheduled during the examination period: 19 June 2022

Please note the following things:

• Other registration and deregistration deadlines apply to the IBA field of study, which can be found on the notice boards of the field of study.
• In addition, there may be other registration/deregistration deadlines in your field of study or in your department for individual examinations outside the examination period, which will then apply to you. Please inform yourself about this, as the above-mentioned deadlines do not apply to such examinations.
• All registration and deregistration deadlines valid for your respective examination can be found in the examination schedule of your field of study or department.

Procedure:

Please use the LSF to register for or deregister from examinations.

A registration or deregistration always applies to a module in its entirety. If a module consists of several examinations and you cannot register separately for the examination parts, the following applies: A deregistration then covers all examination parts.

Information on the obligation to continue:

The continuation obligation will be reinstated in the summer semester of 2022:

If an examination was not passed in the winter semester 2021/2022 or was not taken due to illness, you are obliged to repeat this examination in the summer semester 2022. You can register for repeat examinations independently in the LSF. If you do not do this, the service registration will apply in accordance with § 22 Para. 4 RPO and you will be registered for the examination by the examination administration.

Deregistration from examinations requiring continuation is not possible.

Check your registered exams carefully in the LSF and take a printout or screenshot BEFORE the registration deadlines.

Medical certificates:

In general, if you have registered for an examination and find out on the day of the examination that you are ill and cannot take part, you must submit a medical certificate. You can find the appropriate form here.

If you have already reported sick three times for an examination, you are obliged to submit a medical certificate from a public health officer when you report sick again. You have been or will be informed accordingly by the examination administration.

Notes on the conduct of examinations:

The university has drawn up a hygiene concept for conducting examinations, which students and employees of the university must follow. You can view this here.

Furthermore, the hygiene plan of Worms University of Applied Sciences, as amended from time to time, constitutes a binding set of rules for all university members. The hygiene plan is available in the University Gazette of Worms University of Applied Sciences.

The university intends to rent large premises for the conduct of presence examinations in order to enable you to take examinations under the appropriate hygiene measures.

Ventilation in the rooms without windows (e.g. Audimax):

With regard to these rooms, it is pointed out that the ventilation in these rented rooms, just like in the Audimax, is provided by automatic fresh air supply and thus these rooms can be used without restrictions according to the specifications of the hygiene plan.

Fever measurement in front of examination rooms by supervisory staff:

A contactless temperature measurement is carried out in front of the seclusion rooms. A picture and instructions on how to operate the device can be found here. According to information from the health department, fever, one of the possible signs of Corona disease, begins at 38 degrees. If this temperature is detected, the supervising staff is obliged to expel the affected student from campus due to the hygiene plan and the concept for conducting examinations. The examination may then not be taken. Students are obliged to contact their family doctor immediately and to submit a medical certificate. This must be submitted without culpable delay, at the latest on the 3rd day of the examination administration.

Participation in examinations if you belong to a risk group:

Risk persons are also admitted for the presence examinations. For information on risk persons, please refer to the following link of the Robert Koch Institute: RKI Coronavirus Risk Groups

If you belong to one of these risk groups, we require a medical certificate stating that, in order to minimise risk, examinations should be taken under appropriate separate protective measures (Plexiglas walls) if possible. Please submit this certificate to the examination administration no later than 3 weeks before the examination date so that the department can take the necessary measures in good time and the examination board can make a decision on this.

Behaviour in case of quarantine:

If you are registered for an examination and have been ordered to take a quarantine, please submit the order to the examination administration (pruefungsverwaltung@hs-worms.de). The colleagues will register your withdrawal for the examinations that fall within the quarantine period.

At least the "suspected" students and those students "with symptoms" must present a medical certificate as proof, as they do not receive a quarantine notice from the health office. However, they are banned from entering the campus according to the university's hygiene plan and the currently valid 24th CoBeLVO as well as the Corona Segregation Ordinance RLP in the currently valid version.

With the passing of the new higher education law, the Rhineland-Palatinate state parliament stipulated that for all students enrolled in a degree programme in the state of Rhineland-Palatinate in the summer semester 2020, winter semester 2020/2021 and summer semester 2021 who are not on a leave of absence, an individual standard period of study that deviates from the standard period of study and is extended by one semester applies.

According to the LVO Extension of the Individual Standard Period of Study of 14.02.2022, students who are enrolled in a degree programme of the state of Rhineland-Palatinate for the winter semester 2021/22 and who were not on leave of absence are entitled to an individual standard period of study that deviates from the standard period of study by one semester.

What does that mean for you?

In order to understand this regulation, a few explanations on the subject of semester counting are required. A distinction must be made between:

1. subject semester;

2. university semester;

3. standard period of study for a degree programme;

4. individual standard period of study of a student based on the above-mentioned regulation of the Hochschulgesetz [German Higher Education Act]

Regarding 1. and 2.: Subject semesters are those semesters that are counted as long as you are enrolled in a university course.

University semesters are those semesters that are counted as long as you are enrolled at a university (subject semester + semester of leave).

Neither the subject semester nor the university semester are affected by the exception regulation for extending the standard period of study and will continue to be counted as normal.

This is important: Due to this exception regulation, the semester counter cannot be reset or turned back! The summer semester 2020 will also not (!) be deleted from your course of studies!

Regarding 3.: The general standard period of study for a degree programme (regulated in the examination regulations) remains the same. If, according to the examination regulations, the bachelor's degree in commercial management has a standard period of study of 6 semesters, then this standard period of study will generally be retained.

Regarding 4.: The exception regulation only applies to your individual standard period of study in your degree programme if you were enrolled in that degree programme in the summer semester 2020 and were not on leave.

So if you are a student of the commercial management course, which, according to the examination regulations, has a standard period of study of 6 semesters, and if you were enrolled in this course in the summer semester 2020 and not on leave, your standard period of study will be extended by one semester to 7 semesters.

A case study for this:

You are studying for the bachelor’s degree in commercial management (standard period of study according to the examination regulations: 6 semesters) in the summer semester 2020 in the 3rd subject semester. Despite the exception regulation, you will still have 3 subject semesters and will start your 4th semester in the 2020/21 winter semester.

The course itself continues to have a standard period of 6 semesters.

However, in this example you have an individual standard period of study of 7 semesters due to the exception regulation. Graduation in the 7th subject semester is then within the standard period of study.

Please note that we do not issue any certificates for this, as the matter of the individual standard period of study is anchored in law and the reference for this is Sec. 27 para. 5 Hochschulgesetz RLP and is therefore automatically applied by us.

This regulation was set up primarily for the topic of training grants (BAföG) and is already known to the BAföG office, so no further certificates are required for this.