On this website we summed up the "Frequently asked Questions" in times of Corona.


General questions

  • 1. General information on buildings, opening hours and availability of contact persons in the administration and the departments

    Apart from the A-building, the buildings of the Worms University of Applied Sciences are not currently freely accessible. If you have an urgent matter to attend to in the buildings, you can gain access with a validated student ID card.

    Lists of contact persons are posted on the doors of the buildings, so you can also reach the staff of the respective buildings by telephone.

    Student Services, the Examination Office and the Office for Educational Support do not have office hours at the moment. Please use e-mail or telephone contact options in the first instance.

    You can reach the contact persons of the different service units using the following details:

    Student Services: studieren@hs-worms.de, 06241/509-180

    Examination Office (‘Prüfungsverwaltung’): pruefungsverwaltung@hs-worms.de, 06241/509-181

    Office for Educational Support (‘Bafög-Amt’): bafoegamt@hs-worms.de, 06241/509-184 or -309

    You can view the library opening hours and services here.

  • 2. Requesting, submitting and collecting certificates, diplomas and other documents

    General certificates (transcripts, clearance certificates, etc.):

    You can request certificates any time by email (studieren@hs-worms.de). These will be sent to you either by email or by post.

    Study certificates / Matriculation certificates:

    You will be able to print these by logging into the LSF portal once you have re-registered for the 2021 summer semester. You will also find the study certificates that you need for BAföG applications there.

    Examination certificates:

    You will receive an examination certificate application by post as soon as you have completed all of the study requirements in your degree programme. Please submit the completed examination certificate application together with EUR 4.05 in postage stamps either by post or by depositing it directly in the outside letterbox of the M-building of the university. Due to the large number of parties involved, examination certificates can take up to 3-4 weeks to be issued, especially if the parties involved are not all at the university on a regular basis. Should you require a certificate of completion of your studies in the meantime, please feel free to contact the staff of the Examination Office (pruefungsverwaltung@hs-worms.de).

    Certificates of Exmatriculation:

    The application for exmatriculation is available on our homepage: Application for exmatriculation. Please complete and send to us either by email (studieren@hs-worms.de) or by post. You are also welcome to drop the application in the outside letterbox at the M-building of the university.

    Please request the library release form via email (bibliothek@hs-worms.de) and enclose the reply email with your exmatriculation application.

    Other documents:

    Should you wish to submit documents such as proof of an internship or other papers relating to admission to your place of study, you can send them by post to the Student Services of the university (Erenburgerstr. 19, 67549 Worms) or drop them off in the outside letterbox of the M-building at any time.

    Please note that official confirmations of certificates cannot be submitted by email.

  • 3. Validating student cards and applying for a new card

    Validation:

    You can currently update your student card for the new semester at the validation terminal of the Computer Centre in the A-Building, 1st floor.

    Please note that you must be registered for the new semester before you can do this.

    Application for new student cards:

    Applications for new student cards are normally made at the Student Services Office (M-Building, M05) during regular office hours. As this is not currently possible, please contact us by email (studieren@hs-worms.de) before applying for a student card, so we can discuss all the necessary steps.

    Student card substitute:

    If you do not have a student card, photo ID (e.g. identity card or driving licence) presented with an up-to-date certificate of study, which you can print out from the LSF, is recognised as a valid substitute for a regular student card.

    If you are not able to print out an up-to-date confirmation from the LSF, this means you have not yet re-registered.

  • 4. Re-registration for the 2021 summer semester

    Re-registration for the 2021 summer semester takes place once the semester fee has been successfully paid. Further information on re-registration can be found here.

    If you have made the bank transfer and have not been able to print out a new certificate of study from the LSF within 1 week, the payment may not have been automatically assigned to your student account.

    Please send us proof of payment (bank statement, bank transfer receipt, etc.) by email (studieren@hs-worms.de), showing the purpose, the amount and the name of the person who commissioned the transfer. We will then allocate the transaction and re-register you. You will be able to see your re-registration in LSF at the latest one day later. We will notify you by email should further documents be required for re-registration.

  • 5. Information on applying for a semester on leave during the 2021 summer semester

    Exceptionally, we are extending the possibility to apply for a semester on leave until 15 June 2021. Information on applying for a semester on leave can be found here.

  • 6. Information for first semester students in the 2021 summer semester

    The welcoming ceremony for students starting their studies in the 2021 summer semester will take place on 18-19 March 2021.

    Further information on the programme for these days will be published here in the course of February 2021. Should you have any questions in the meantime, please feel free to contact Student Services (studieren@hs-worms.de) at any time.

  • 7. Information on internships and work placement semesters

    Proof of previous practical training to obtain a certificate of qualification for a university of applied sciences (‘Fachhochschulreife’):

    According to the information available to us, you are required to provide the periods of prior practical training (such as a one-year-internship or FSJ (voluntary social year), ‘Bundesfreiwilligendienst’ (federal voluntary service), vocational training or military / civilian service) in order to receive a ‘Fachhochschulreife’ even during the COVID-19 pandemic.

    In recognition of the pandemic, however, practical periods can also be cumulated (e.g. 6 months of internship and 6 months of FSJ) if the persons concerned have not found an internship position.

    It is also possible to undertake the practical preliminary training as an internship that includes mobile working or working from home. The certificate issued by the place of internship is decisive in providing proof of completion of the practical activity required to obtain the ‘Fachhochschulreife’.

    Pre-study internship as an entry requirement for the degree programme:

    Should your admission letter require you to complete a 10-week internship in business within the first two years of study, you must submit proof of this internship to Student Services. This can be submitted by email (studieren@hs-worms.de) and must include information on the duration of the internship and the activities performed.

    The internship can also be divided into two units of 5 weeks each. In the event of any problems relating to the pre-study internship, please contact the staff at Student Services.

    Registration of internship semesters:

    Please register your internship semester as follows:

    • Download the form for registering an internship semester / thesis here:
    • Complete the document electronically and add your digital signature (alternatively, print out the document, sign it and submit a scan of it for further processing).
    • Submit the form to your supervisor. He/she will also digitally sign it and then forward the form to the departmental dean's office or the secretary's office of the field of study for submission to the chairperson of the examination board.
    • The registration will be systematically recorded as soon as the Examination Office has received the form from the degree programme.

    For further information, please contact the secretary's office in your department or field of study.

    Internship semester and short-time work (‘Kurzarbeit’):

    As the employment contract continues even during ‘Kurzarbeit’, this has no effect on the internship semester. However, in such cases, please contact your supervisor as it may be possible and necessary to also work on a practice-oriented topic for a term paper or project which is appropriate in terms of the time you have been released from work.

    Substitutes for the internship semester:

    Should you be unable to find a place for an internship semester due to the pandemic, please contact the examination board of your department or field of study with a substantiated request to determine a substitute. The examination board will review the application and, where necessary, determine a practice-oriented topic for a term paper to be used as a substitute.

  • 8. Procedure in the event of the loss of an internship partner in the dual study programme due to Covid-19 in the 2021 summer semester

    Should you lose your internship partner in the dual study programme due to Covid-19 and your training contract is terminated for operational reasons, we will make it possible for you to continue your studies in the corresponding study programme. Should you be affected by this, please consult your contact person in your department, as well as the staff at Student Services (studieren@hs-worms.de). To make a change, you must apply in the application portal within the application period (currently 2 May 2021 to probably: 31 July 2021). As part of the internal re-registration process, we will then enrol you in the regular degree programme based on your application.

  • 9. Thesis information

    Registering a thesis:

    Please register your thesis as follows:

    • Download the form for registering an internship semester / thesis here:
    • Complete the document electronically and add your digital signature (alternatively, print out the document, sign it and submit a scan of it for further processing).
    • Submit the form to your supervisor. He/she will also digitally sign it and then forward the form to the departmental dean's office or the secretary's office of the field of study for submission to the chairperson of the examination board.
    • The registration will be systematically recorded as soon as the Examination Office has received the form from the degree programme.

    Submitting a thesis:

    Exceptionally, thesis submissions are accepted until 31 August 2021

    (the end of the 2021 summer semester) in the following manner:

    1. Two copies, bound

    (including digital copy on a CD / USB) in accordance with the framework examination regulations. To submit bound copies, send in good time by post or deposit them in the outside letterbox in front of the M-Building of the university. (It is not currently possible to submit in person.)

    OR

    2. In digital form

    • on a USB-flash drive or
    • on a CD-ROM or
    • by email

    Digital submission is offered due to the coronavirus pandemic.

    An additional submission in a bound format is not required.

    To submit on a USB flash drive or CD, proceed as follows:

    • Add your name and matriculation number to the file names.
    • Save the thesis in PDF format and in DOCX format on one of the above media.
    • Generate a declaration on honour, print it, sign it, scan the signed version and save this scan on the flash drive.
    • Alternately, you can sign the document with your digital signature or a previously scanned one to avoid having to reprint and scan.
    • Put the CD or USB flash drive in an envelope and enclose a short covering letter specifying whether the thesis was written in collaboration with a company and may therefore contain sensitive data which would require a blocking notice.
    • Note the relevant drop-in date on the envelope and drop it in the external mailbox of the Examination Office at the M-building before the deadline. If you are unable to come to the Worms University of Applied Sciences to hand in your thesis, you can also send the envelope by post. In this event, however, please choose a delivery method that allows tracking.

    To submit by email, proceed as follows:

    • Add your name and matriculation number to the file names.
    • Attach your thesis in PDF format or in DOCX format to the email.
    • Alternatively, if the documents are too large, you can upload them to a cloud and copy the link to the shared cloud folder into the email.
    • The university provides you with cloud services. For further information you can contact the helpdesk.
    • Generate a declaration on honour, print it, sign it, scan the signed version and attach this scan to the email as well or deposit it in the cloud folder.
    • Alternately, you can sign the document with your digital signature or a previously scanned one to avoid having to reprint and scan.
    • In the email, please also specify whether the thesis was written in collaboration with a company and may therefore contain sensitive data which would require a blocking note.
    • Send the email to pruefungsverwaltung@hs-worms.de before the deadline.

    Information on completion periods for theses:

    At present, there are no plans for a blanket extension of the completion periods for theses. If you anticipate bottlenecks in the completion period due to coronavirus and fear that you will therefore not be able to complete in time, you must submit an application for an extension to the relevant examination board together with appropriate justification. The latter will then decide on your application and you will be informed by the Examination Office on whether the extension has been approved or not.

  • 10. Reviewing written examinations

    Organising reviews of written examinations is the responsibility of departments and fields of study, not the university Examination Office.

  • 11. General information on the examination phase in the 2021 summer semester (last amended: May 2021)

    Examination period and examination schedule:

    The examination period for the 2021 summer semester is expected to begin at the end of June 2021. However, individual examination dates may already have been scheduled before that.

    For exact examination dates, please refer to the examination schedule of your department or field of study. This will be published either on the notice board, on the homepage or in general Moodle courses. You can also contact the secretary’s office of your department or field of study for more information. The examination schedule includes the examination dates, the examiners and the type of examination. Please note that the dates are subject to change. We therefore recommend checking the examination schedule regularly for changes.

    Registering for examinations:

    You can register for, and withdraw from, examinations on LSF.

    The deadline for registering for examinations in the 2021 summer semester is 1st June 2021.

    The deadline for deregistration for examinations that are not held in presence in the 2021 summer semester is 1st June 2021.

    The deadline for registering for examinations that are held in presence in the 2021 summer semester is one day before the individual examination date.

    Please take the following information into account when registering/deregistering from exams:

    • In your department, there might be individual deadlines for registration/deregistration, the above mentioned deadlines then are not valid for your. Please contact your department for further information
    • The special deadline for deregistration for examinations that are held in presence, is only valid for written examinations in presence. Examinations like presentations or seminar papers are excluded from this special deadline. Deregistration for these examinations is only possible until 1st June 2021.
    • If the deadline for this special deregistration is a Saturday/Sunday, the deadline will be postponed on the following Monday.

    Procedure:

    For registration you can use the portal LSF. Until 1st June 2021 you can deregister from exams via LSF as well.

    If you have the right to deregister from an exam that is held in presence after 1st June 2021, please proceed as follows: The deregistration has to be done via E-Mail (pruefungsverwaltung@hs-worms.de). Please include the following information in your E-Mail:

    • Name
    • Matriculation-Number
    • Course of Studies
    • Examination-Number/Modul Code as well as the examination date for which you want to deregister.

    You can deregister from one, several or all the exams that are held in presence.

    Information on the continuation requirement:

    The continuation requirement for examinations in the 2021 summer semester has been suspended. What does the suspension of the continuation requirement mean?

    Where there is an obligation to repeat an examination that was failed in the 2019/2020 winter semester, in the 2020 summer semester or in the 2020/2021 winter semester, or where an examination cannot be taken in the 2021 summer semester due to illness, this obligation is suspended for the 2021 summer semester. This means that the university will not offer any service registration. However, you can register independently for repeat examinations within the examination registration period (deadline: 1st June 2021). If you are registering for a second or third attempt at an examination, the examination must be taken in the regular manner. Check your registered examinations in LSF carefully and make a printout or screenshot BEFORE the registration deadlines. Registration is no longer possible after the registration deadlines.

    Should the student fail to register, he/she is obliged to repeat the second or third attempt at the examination on the corresponding examination date in the 2021/2022 winter semester.

    All in-person examinations from the 2020/2021 winter semester will be offered again in the 2021 summer semester:

    Students who withdrew from an examination in the 2020/2021 winter semester will have the opportunity to take these examinations in the 2021 summer semester. This also applies to those modules that are only offered once a year.

    Certificates from public medical officers:

    The obligation to submit official medical certificates will be suspended in the summer semester of 2021. Please note, however, that this only (!) applies to the 2021 summer semester. Should you report sick for an examination in the 2021/2022 winter semester which requires a public health officer’s certificate, then you must submit such a public health officer’s certificate from the 2021/2022 winter semester onwards until you pass the examination.

    Notes on conducting examinations:

    The university has drawn up a concept for conducting examinations, which students and employees of the university must follow. This can be viewed here.

    Furthermore, the hygiene plan of the Worms University of Applied Sciences in its current version is a binding set of rules for all members of the university. The hygiene plan is available in the university gazette of the Worms University of Applied Sciences.

    The university has rented large premises (Mozartsaal in Worms and Kesselhaus) for conducting in-person examinations so you can take examinations under the appropriate hygiene measures.

    Ventilation in the Mozartsaal, Kesselhaus and Audimax rooms:

    With regard to these, we would like to inform you that ventilation in the rented rooms, as in the Audimax, is provided through an automatic fresh air supply, which means these rooms can be used without restriction in accordance with the specifications of the hygiene plan.

    Taking temperature outside examination rooms:

    Your temperature will be measured contact-free outside the examination rooms. You can find a picture of the terminal as well as a manual on how to use it here. Fever, one of the possible signs of coronavirus, starts at 38 degrees Celsius, according to the information provided by the health department. Based on the hygiene plan and the concept for conducting examinations, the supervising staff is obliged to expel any student with such a temperature from the campus. They will not be able to sit the examination. Students are required to contact their family doctor immediately and provide a medical certificate. This must be submitted to the Examination Office without culpable delay, at the latest on the 3rd day.

    Participating in examinations if you belong to a risk group:

    Persons at risk are also admitted to in-person examinations. They will not sit exams with the larger groups, but will be in separate, smaller rooms. Since the individual needs of people at risk vary greatly, we want to address individual needs separately.

    For information on persons at risk, please refer to the following link from the Robert Koch Institute: RKI Coronavirus Risikogruppen

    Should you belong to one of these risk groups, we require a medical certificate stating that examinations should be taken separately if possible or under appropriate separate protective measures in order to minimise risk. Please submit this certificate to the Examination Office no later than 3 weeks before the examination date so that the department can take the necessary measures in good time and the examination board can reach a decision on this.

    Issuing travel passes to the university:

    You can print out confirmation of your registered examinations from the LSF platform. This confirmation includes a supplement confirming the necessity of attending the campus and rented premises in order to sit examinations. Together with the examination schedule of your field of study or department, this statement will act as a pass you can use to plan and undertake trips to Worms. This approach has been discussed with the responsible public order office of the City of Worms and has been approved by them.

    Note on the 15-km rule:

    This does not apply to those participating in in-person examinations, as travelling more than 15 km to university examinations constitutes a valid reason for travel.

    Action in the event of quarantine:

    If you are registered for an examination and have been ordered to quarantine, you must submit the order notice to the Examination Office (pruefungsverwaltung@hs-worms.de). Our staff will register your withdrawal for the examinations that fall within the quarantine period.

    Students "suspected of being ill" and students "with symptoms" must present a medical certificate as proof, as they do not receive a quarantine notice from the health office. However, in accordance with the university's hygiene plan and the 16th CoBeLVO (Corona Control Ordinance of Rhineland-Palatinate), as well as the Corona Isolation Ordinance of Rhineland-Palatinate, you are prohibited from entering the campus.

  • 12. Regulation on the standard period of study and BAföG support for the 2020 summer semester and the 2020/2021 winter semester

    When the new Higher Education Act was passed, the state parliament of the Rhineland-Palatinate stipulated that all students enrolled in a degree programme in the state of Rhineland-Palatinate in the summer semester of 2020 who were not on leave of absence will be subject to an individual standard period of study that deviates from the standard period of study by one semester.

    What does this mean for you?

    In order to understand the regulation, you first need to know a few things about the way semesters are counted. A distinction must be made between

    1. Degree-related semesters (‘Fachsemester’)

    2. University semesters (‘Hochschulsemester’)

    3. The degree programme standard period of study

    4. The individual degree programme standard period of study due to the above Higher Education Act

    On points 1 and 2: Degree-related semesters are semesters that are counted as long as you are registered in a degree programme at a higher education institution.

    University semesters are semesters that are counted as long as you are registered at a university (degree-related semesters + semesters with leave of absence).

    Neither degree-related semesters nor university semesters are affected by the exception to the extension of the standard period of study and they will be counted as normal.

    This is important: There is no resetting or reduction of the number of semesters due to this exception! Nor will the 2020 summer semester be deleted from your schedule of studies!

    On point 3: The general standard period of study of a degree programme (governed by the examination regulations) remains the same. So if the Bachelor’s degree programme in Retail Management has a standard period of study of 6 semesters according to the examination regulations, then this standard period of study should remain the same.

    On point 4: The exception only applies to your individual standard period of study in your degree programme if you were registered in this degree programme in the 2020 summer semester and were not on leave of absence.

    So, if you are studying the Retail Management degree programme, which according to the examination regulations has a standard period of study of 6 semesters, and you were registered in this degree programme in the 2020 summer semester and did not take a leave of absence, your standard period of study will be extended by one semester to 7 semesters.

    For example:

    In the 2020 summer semester, you were in your 3rd degree-related semester of the Bachelor degree programme in Retail Management (standard period of study: 6 semesters). Despite the exception, you still have 3 degree-related semesters to go and started the 4th degree-related semester in the 2020/21 winter semester.

    The degree programme itself continues to have a standard period of study of 6 semesters. However, in this example, you have an individual standard period of study of 7 semesters due to the exception. Completion in the 7th semester therefore falls within the standard period of study.

    Please note that we will not issue any confirmations for this, as the issue of individual standard periods of study is enshrined in law; the reference for this is Section 27 (5) of the Higher Education Act of the Rhineland-Palatinate and is therefore automatically implemented by us.

    This regulation was primarily established in relation to educational grants (BAföG) and is already known to the BAföG office and so no further confirmation is required in this regard.

    Pursuant to a press release from the Ministry of Science, Further Education and Culture dated 21 December 2020, which you can find here, the 2020/2021 winter semester will also be counted as a "zero semester".

  • 13. Procedure concerning expiring examination regulations at the end of the 20/21 winter semester and incomplete requirements

    In principle, there is always the possibility of changing to a more recent examination regulation from an expiring examination regulation. You do not need to worry about being exmatriculated.

    If you are studying according to an examination regulation that expires at the end of the 20/21 winter semester (28 February 2021) (you would already have been informed about this by the Examination Office by email last year) and you were not able to complete your final examinations due to the voluntary participation in the in-person examination phase, please submit an application to the examination board responsible for limited further study in line with your current examination regulations. The application must be justified. The examination board will examine applications on a case-by-case basis and, where relevant, allow you to continue studying according to the old examination regulations for a limited period of time.


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